Replying to Email Messages

To reply to an email message:

1. With the message open, Reply, Reply All, Forward, or Call Sender from the Respond menu.
2. Enter your response.

The original email text is automatically included at the bottom of the response. When you reply to a message, you cannot delete or edit the original email text. However, you can copy the text to a new message, then edit it.

3. When you have finished your response, select Send.

Messages you send are temporarily stored in the Outbox folder on your handheld until an acknowledgement is received. You cannot cancel a message while it is stored in your Outbox. After a message is sent, a copy is stored in the Sent Items folder on your handheld and in Outlook or Lotus Notes.

If you want to call the person who sent you email, select the email address and then Call Sender. If the person's phone number is in your Contacts, the number is dialed automatically. If you have more than one number for this contact, you may be presented with a choice of numbers to dial.

Responding to a Meeting Request

Meeting requests sent from other users appear in your Inbox with an icon. You can use your handheld to respond to meeting requests.

To respond to a meeting request:

1. From your Inbox, select the message to open the meeting request. A description of the meeting appears.

If a meeting request conflicts with another item on your schedule, a message appears in the meeting request to notify you of the conflict. To display the schedule conflict(s), select Show.

When there are conflicts with recurring meetings, a message notifies you of the conflicts, but you cannot see details of the conflicting meetings.

2. Accept, decline, or tentatively accept the request using the Respond menu or on-screen buttons. After you choose a response, a comments screen appears.
3. Add comments if desired. Then select Send to send your response.

After you send your response, the meeting request is automatically deleted from your Inbox and moved to the Deleted Items folder. Meeting requests that you accept are automatically added to your calendar. (See also Adding New Meetings.)